Appointment Letter

Click any line to edit · your own letterhead + footer · logo + signature · font/colour/size · download Word or PDF · Gujarati·Hindi·English

[Company Name]
[Company address line 1, City, State — PIN] · [phone] · [email]
Date: 04 November 2026
To,
[Employee Name]
[Address]
Subject: Letter of Appointment — [Position]

Dear [Employee Name],

With reference to your application and the subsequent interview, we are pleased to appoint you as [Position] at [Company Name] with effect from [Joining Date].

The main terms of your employment are: compensation of [Amount], working hours of [Hours], a probation period of [Period], and a notice period of [Period]. A detailed set of terms is attached / will be shared separately.

You will be governed by the rules and policies of the company as applicable from time to time. We welcome you and wish you a long and successful association with us.

For [Company Name],
[Your Name]
[Designation]

All details are samples — change them to your company's. You are responsible for the wording. Download is completely free.

For employers and HR only. These letters are for a company to issue to its own staff. Making a letter in a company's name that the company did not issue - for example an experience letter for yourself - is forgery and is not allowed (see our terms).

Your file stays private. The PDF is made right here in your browser. For the Word download your letter and letterhead are sent over an encrypted (HTTPS) connection, used only to make the file and never stored. Privacy policy

This free appointment letter maker gives you a ready letter you fill in your browser: a company letterhead, the date, recipient, subject, body and a signature block are already laid out, so you only change the text to your own details. Add your company logo and signature, change the font, colour and size, and download a clean one-page PDF. The sample wording is a starting point - edit it to fit your company, and you are responsible for the final content. It's free, with no signup and no watermark.

Frequently asked questions

Yes - free, no signup and no watermark on the PDF you download.

Yes. Use the logo and signature buttons to upload them; they appear on the letter and in the downloaded PDF.

Yes. Browse your letterhead and footer as PNG, JPG or PDF - they fit the full page width in A4 or Letter size, and a full-page letterhead sits behind the whole letter. They are used only to make your letter and are never stored.

Yes. 'Word download' gives an editable .docx with your letterhead in the Word header and the footer in the Word footer, so they stay in place while you edit.

Yes. The letter is sample text - click any line to edit it to your company's exact wording. You are responsible for the final content.

Click 'PDF download' and choose 'Save as PDF' in the print window. For the cleanest result, turn off 'Headers and footers'.

Yes. Type in any of those languages - the built-in fonts render them clearly, and you can pick a language font.